Who we are

George Charalambides & Co LLC refers to “ΓΙΩΡΓΟΣ ΧΑΡΑΛΑΜΠΙΔΗΣ & ΣΙΑ Δ.Ε.Π.Ε.”, a company incorporated and registered under the laws of the Republic of Cyprus with incorporation number ΗΕ 261144 and registered office situated at 15 K. Paparrigopoulou street, 3106, Limassol, Cyprus. George Charalambides & Co LLC controls the collection and processing of any personal data that you provide to us in relation to this website and the services provided to you.

What personal data do we collect about you?

“Personal data” is any information that relates to you and that identifies you either directly from that information or indirectly, by reference to other information that we have access to. We may collect personal data from you in the course of our business, including through your use of our website, when you contact or request information from us, when you engage our legal or other services or as a result of your relationship with one or more of our staff and clients.
The personal data that we process includes:

• Basic information, such as your name (including name prefix or title), the company you work for, your title or position and your relationship to a person
• Contact information, such as your postal address, email address and phone number(s)
• Financial information, such as payment-related information
• Services information such as details of services that we have purchased from you
• Special categories of data such as race and ethnicity, trade union membership, information about your health, political opinions or religious beliefs
• Information relating to children or regarding criminal matters
• Technical information, such as information from your visits to our website or applications or in relation to materials and communications we send to you electronically
• Information you provide to us for the purposes of attending meetings
• Identification and background information provided by you or collected as part of our business acceptance processes
• Personal information provided to us by or on behalf of our clients or generated by us in the course or providing services to them, which may include special categories of data
• Any other information relating to you which you may provide to us    

How we obtain your personal data

• We collect information from you as part of our business acceptance processes and about you and others as necessary in the course of providing legal services
• When a client uses our legal services, we will ask for the information that we need to provide those services; this information includes contact details, billing information, information necessary to conduct pre-clearance checks and information relevant to the services we provide. Information provided by a client may include personal data that relates to persons whose information is relevant to the instruction; for example when we advise on a business transaction or a regulatory investigation or represent a client in a legal dispute.
• When you apply for a job with us we will ask you for information relevant to your application.
• If you visit our building we may collect information that we need in order to identify you and complete necessary security checks.
• We collect your personal information while monitoring our technology tools and services, including our websites and email communications sent to and from George Charalambides & Co LLC
• We gather information about you when you provide it to us, or interact with us directly, for instance engaging with our staff or registering on one of our digital platforms or applications
• We may collect or receive information about you from other sources, such as keeping the contact details we already hold for you accurate and up to date using publicly available sources
• If you provide information to us about another person, you must ensure that you comply with any legal obligations that may apply to your provision of the information to us, and to allow us, where necessary, to share that information with our service providers.

Information we collect from third parties

Most of the personal data that we collect about you will be information that you provide to us voluntarily. In some circumstances we may also receive information from:

• Our global partners, for example other law firms which are members of Lawyers Associated Worldwide (LAW)
• Our clients, when we handle personal data on their behalf
• Regulatory bodies
• Credit reference agencies
• Other companies providing services to us.

Some of these third-party sources may include publicly available sources of information.

How we use your personal data

George Charalambides & Co LLC collects and processes personal information about you in a number of ways, including through your use of our website and in the provision of services by us.  We will only use your personal data fairly and where we have a lawful reason to do so.

We are allowed to use your personal data if we have your consent or another legally permitted reason applies. These include to fulfil a contract with you, when we have a legal duty to comply with, or when it is in our legitimate business interest to use your personal data. We can only rely on our legitimate business interest, if it is fair and reasonable to do so.

Our use of your personal data depends on how and where you interact with us. We will only process special category data where the processing is necessary for the purposes of providing our client with advice regarding obligations or an individual with advice regarding their rights in the field of employment or social security; or where it is necessary to do so in order to establish, exercise or defend legal claims.

We use that information:

• To provide and improve this website, including auditing and monitoring its use
• To provide and improve our services to you and to our clients, including handling the personal information of others on behalf of our clients
• To provide information requested by you
• To promote our services, including sending legal updates, publications and details of events
• To manage and administer our relationship with you and our clients
• To fulfil our legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims
• For the purposes of recruitment

Use of George Charalambides & Co LLC website (www.charalaw.com)

A number of facilities on our website invite you to provide us with personal information, such as the vacancy application facility in the ‘Careers’ section of our website.  The purpose of these facilities is apparent at the point that you provide your personal information and we only use that information for those purposes.

We use cookies on our website. To learn more about the cookies we use and what information we collect please view our cookie policy.

Meetings

We will collect and process personal information about you in relation to your attendance at our offices. We will only process and use special categories of personal information about your dietary or access requirements in order to cater for your needs and to meet any other legal or regulatory obligations we may have.

Legal and other services

We collect, create, hold and use personal information in the course of and in connection with the services we provide to our clients.  We will process identification and background information as part of our business acceptance, finance, administration and marketing processes, including anti-money laundering, conflict, reputational and financial checks.  We will also process personal information provided to us by or on behalf of our clients for the purposes of the work we do for them.  The information may be disclosed to third parties to the extent reasonably necessary in connection with that work.  Please also see ‘Who we share your personal information with’ and ‘Which countries we transfer your personal information to’ below.

On what basis we use your personal data

We use your personal information on the following basis:

• To perform a contract, such as engaging with an individual to provide legal or other services
• For the establishment, exercise or defence of legal claims or proceedings
• To comply with legal and regulatory obligations
• For legitimate business purposes. Please see ‘How we use your personal information’ for more detail

How long we keep your personal data

We do not keep your personal data for any longer than is necessary to fulfil the purpose for which we collected it, or to comply with any legal, regulatory or reporting obligations or to assert or defend against legal claims. Those periods are based on the requirements of applicable data protection laws and the purpose for which the information is collected and used, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and George Charalambides & Co LLC’s business purposes.

Who we share your personal data with

We share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including:

• Our professional advisers and auditors
• Suppliers to whom we outsource certain support services such as word processing, translation, photocopying and document review
• IT service providers to George Charalambides & Co LLC
• We may share personal information when necessary with law enforcement and regulatory authorities
• We may also share your personal data when you have consented to us doing so.

Where necessary, or for the reasons set out in this policy, personal information may also be shared with regulatory authorities, courts, tribunals, government agencies and law enforcement agencies. While it is unlikely, we may be required to disclose your information to comply with legal or regulatory requirements. We will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.

If in the future we re-organise or transfer all or part of our business, we may need to transfer your information to new George Charalambides & Co LLC entities or to third parties through which the business of George Charalambides & Co LLC will be carried out.

George Charalambides & Co LLC may use social media sites such as Facebook, LinkedIn and Twitter. If you use these services, you should review their privacy policy for more information on how they deal with your personal information.

We do not sell, rent or otherwise make personal information commercially available to any third party, except with your prior permission.

How we protect your personal data

We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.

Your rights regarding your personal data